Adding Transactions

Modified on Tue, 14 Apr at 10:38 AM

The Add Transaction feature lets you record investment activity against any asset in your portfolio. Transactions are applied at the client level, updating each investor's position and portfolio metrics in real time. The transaction types available depend on how the asset is configured — direct assets use Investment and Distribution, while fund assets use Subscription, Capital Call, and Fund Distribution.

Before you begin

The Add Transaction option only appears on an asset if that asset has the subscriptions and distributions toggle enabled. If you cannot see the option in the Actions menu, check the asset configuration in Actions > Edit Asset.

To add transactions from the Portfolio-level Transactions tab, you will also need the appropriate permissions for your account. Contact your administrator if the Add Transaction button is not visible there.

Where to find it

You can start a new transaction from two places:

From any individual asset page — click the Actions button in the top-right corner and select Add Transaction.
From the Portfolio > Transactions tab — click the Add Transaction button on the right side of the page header.

Actions dropdown on an asset page showing Add Transaction option — The Actions menu on an individual asset page. "Add Transaction" appears here only if subscriptions and distributions are enabled on the asset.

Step 1 — Select the asset and transaction type

A modal appears first. Use it to specify the asset and transaction type before the full form loads. The types presented depend on the asset selected — only types enabled in that asset's configuration will appear.

In the Asset Applied To field, select the asset. When launching from an individual asset page, this is pre-filled.
Choose a Transaction Type from the second dropdown.
If the selected type has sub-types (such as Subscription Type or Distribution Type), a third dropdown appears — select the appropriate sub-type.
Click Next to proceed to the full transaction form.

Transaction type dropdown showing Investment, Distribution, Transfer Historic, Transfer Point in Time — Direct assets offer Investment and Distribution transaction types.

Add Transaction modal with Subscription type and Subscription Type sub-field visible — Fund assets offer Subscription (shown with a sub-type selector), Capital Call, and Distribution.

Note: The fields on the full form change depending on the transaction type you select. Make sure you've chosen the correct type before clicking Next — you'll need to return to this modal to change it.

Transaction types at a glance

Investment

Records a direct investment into an asset. Enter by share count or by total cash value.

Subscription

Records an initial or follow-on investment into a fund asset. The subscription types available are defined by the asset configuration. Sub-types include Fully Paid Up, Draw Down and Units Assigned.

Capital Call

Records a drawdown from a fund manager. Allocates across selected clients based on their committed capital and a percentage call.

Distribution

Records a cash return to investors. Sub-types: Redemption, Dividend, Other – Income. Works identically for both direct and fund assets.

Fund Distribution

Used for more complex structures with sub-positions or feeder funds. Same forms as Distribution but records fund cash flows. Sub-types: Fund Investment, Fund Redemption, Fund Dividend, Fund Other – Income.

Investment form (direct assets)

The Investment transaction type is used for direct assets. After selecting Investment and clicking Next, the Add Investment form loads.

Add Investment form showing Investment Date, Asset Applied To, Client applied to, Currency, and Description fields — The top of the Add Investment form. Investment Date defaults to today; the asset is pre-filled when launched from an asset page.

Add Investment form showing Input share ownership toggle selected, with Number of Shares, Price per Unit and Total Value fields — Choose how to enter the value. "Input share ownership" lets you enter the number of shares directly; Total Value is calculated automatically.

Add Investment with Input cash values selected — Number of Shares auto-calculated, Price per Unit and Total Value editable — "Input cash values" mode: enter Price per Unit and Total Value — Number of Shares is calculated automatically.

Field	What to enter	Required?
Investment Date	The date the investment was made. Defaults to today.	Required
Asset Applied To	Pre-filled from Step 1.	Required
Client Applied To	Search for and select the client making the investment.	Required
Currency	Inherited from the asset. Read-only.	Auto-filled
Description	Internal note about this investment.	Optional
Number of Shares	Enter directly when using "Input share ownership". Calculated automatically when using "Input cash values".	Conditional
Price per Unit	The price per share at the time of investment.	Required
Total Value	Enter directly when using "Input cash values". Calculated automatically when using "Input share ownership".	Conditional

Tip: Use "Input share ownership" when you know the exact number of shares acquired. Use "Input cash values" when you know the total investment amount and want the share count calculated automatically.

Subscription form (fund assets)

After selecting Subscription and clicking Next, the subscription form loads. Required fields are marked with a red asterisk.

Subscription form showing Client Applied To, Asset Applied To, and Investment Amount fields — The top of the Subscription (Fully Paid-Up) form. Any client on the platform can be selected.

Lower subscription form showing Units Acquired, Price Per Unit, Subscription Date, Settlement Date and Funding Source — Scroll down to complete unit, date, and funding fields. Total Subscription Amount calculates automatically.

Field	What to enter	Required?
Client Applied To	Search for and select the client(s). Any client on the platform can be selected. Multiple clients can be added — each receives a separate transaction record.	Required
Asset Applied To	Pre-filled from Step 1.	Required
Investment Amount	The amount invested by the client.	Required
Subscription Fee	Any fee charged on this subscription. Captured for record-keeping but does not impact asset-level reporting.	Optional
Total Subscription Amount	Calculated automatically: Investment Amount + Subscription Fee.	Auto-filled
Units Acquired	Number of units the client receives. Always required. For non-unitised assets, set Price Per Unit to 1 so the system can handle all future valuations, redemptions, and distributions in monetary amounts.	Required
Price Per Unit	The price at which units are acquired. Set to 1 for non-unitised assets.	Required
Subscription Date	The date the subscription was made. Can differ from Settlement Date where needed, though both are often the same.	Required
Settlement Date	The date funds settle.	Required
Funding Source	Always External Cash — representing money coming in from outside the asset.	Auto-filled
Description	Internal note about this transaction.	Optional

Non-unitised assets: If your asset does not have a formal unit structure, set Price Per Unit to 1 in the asset's currency. This ensures all future valuations, redemptions, and distributions can be handled as straightforward monetary amounts within the system.

Capital Call form

The Capital Call form has a two-panel layout — Transaction Details on the left, and a live Capital Call Allocation panel on the right. As you select clients, their committed capital populates the allocation panel automatically, so you can verify the call before saving.

Only clients who have an existing subscription on the asset are available to select — you cannot call capital from a client who has not already subscribed.

Add Capital Call form showing Trade Date, Value Date, Asset Applied To, Clients Applied To and empty Allocation panel — The Add Capital Call form. Complete the Transaction Details on the left — the Allocation panel on the right updates as you select clients.

Capital Call form with multiple clients selected and Allocation panel showing each client name and committed capital — Once clients are selected, the Allocation panel shows each client alongside their committed capital. Total Commitment is the sum of all selected clients.

Lower capital call form showing Percentage Call, Call Amount auto-calculated, Price Per Unit, Number of Units Created, and Mark Capital Call as Paid In checkbox — Enter the Percentage Call — the system calculates the Call Amount and Number of Units Created automatically. Tick "Mark Capital Call as Paid In" to record payment at the same time.

Field	What to enter	Required?
Trade Date	The date the capital call is issued.	Required
Value Date	The date the units are valid / funds are expected.	Required
Asset Applied To	Pre-filled from Step 1.	Required
Clients Applied To	Select one or more subscribed clients. Use Select All to include every investor in the fund. The Allocation panel updates immediately.	Required
Call Currency	Inherited from the asset. Read-only.	Auto-filled
Total Commitment	Sum of committed capital across all selected clients. Auto-calculated from the Allocation panel.	Auto-filled
Percentage Call	The percentage of committed capital being called (e.g. 10 for 10%). Applied against each selected client's individual commitment.	Required
Call Amount	Calculated automatically: Total Commitment × Percentage Call.	Auto-filled
Price Per Unit	The price at which new units are issued to investors.	Required
Number of Units Created	Calculated automatically: Call Amount ÷ Price Per Unit.	Auto-filled
Mark Capital Call as Paid In	Tick to simultaneously record the call as paid. If left unticked, the call is saved as unpaid and open commitment remains outstanding until marked paid separately.	Optional

Mark all Capital Called as Paid-in confirmation dialog — If you tick "Mark Capital Call as Paid In", a confirmation prompt appears before the record is saved.

Tip: If you do not tick "Mark Capital Call as Paid In" at this stage, the call will remain open and clients' open commitment will stay outstanding. You can return later to mark it as paid — the call will appear in the Capital Calls sub-tab on the Transactions page.

Distribution and Dividend forms

Distributions work identically for both direct and fund assets. Select the distribution sub-type in the modal (Dividend, Other – Income, or Redemption), then fill in the form. Dividend and Other – Income use the same form layout.

Distribution type selector showing Redemption, Dividend, and Other Income sub-types — Choose a Distribution sub-type in the modal. Dividend and Other – Income share the same form; Redemption has a different layout. Fund Distribution uses the same three sub-types prefixed with "Fund".

Add Dividend form showing Date of Dividend, Asset, Clients Applied To, Currency, Description, and input toggle — The Dividend form. You can select a single client, multiple clients, or all clients. Toggle between entering a per-unit rate or a total cash amount.

Distribution form with Input dividend as cash selected, showing Total Value entered and Price per Unit calculated — "Input dividend as cash": enter the Total Value — Price per Unit is calculated automatically from the clients' existing unit holdings.

How multi-client dividends are split: When multiple clients are selected and you enter a total cash value, the system distributes the amount proportionally based on each client's commitment weighting. For example, if four clients each hold an equal 25% stake, each receives 25% of the total. If one client holds 40% and the others 20% each, the system allocates accordingly — no manual calculation required.

Tip: Use "Input dividend per unit" when you know the per-unit rate. Use "Input dividend as cash" when you have a total cash amount to distribute.

Redemption form

A Redemption records the return of capital to investors, along with any gain made. The system automatically calculates Capital Return and Capital Gains based on each client's original subscription data.

Redemption form bottom showing Total Value, Capital Return and Capital Gains auto-calculated — Capital Return and Capital Gains are calculated automatically. For example, units subscribed at £1 and redeemed at £2 means the client recovers their full capital and earns 100% gain.

How multi-client redemptions are split: When multiple clients are selected, the total number of units to redeem is pro-rated across them based on each client's original purchase amount weighting. The system handles this calculation automatically.

Toggle "No units redeemed" when the redemption is a cash-only return with no unit cancellation — for example, a partial return of capital that doesn't reduce the investor's unit holding.

Fund Distribution transactions

Fund Distribution types appear when working with more complex structures that include sub-positions or feeder funds. The forms are identical to their standard Distribution equivalents, but record fund cash flows rather than direct investor cash flows. Sub-types are Fund Investment, Fund Redemption, Fund Dividend, and Fund Other – Income.

Fund Distribution type selector showing Fund Redemption, Fund Dividend, Fund Other Income — Fund Distribution sub-types, available on assets configured with sub-positions or feeder fund structures.

Saving a transaction

Once all required fields are complete, click Save at the bottom-right of the form. The transaction is added immediately and appears in the Transactions list. The client's portfolio metrics — including Capital Called, Paid-in Capital, NAV, IRR, and DPI/TVPI — update to reflect the new entry.

Important: Transactions cannot be edited after saving. If you need to correct an entry, delete the transaction and add a new one. Double-check all values — especially dates, amounts, and the client selection — before clicking Save.

Multi-client transactions: When multiple clients are added to a Subscription or Distribution, the transaction is recorded individually for each client. Each client's position is updated separately based on the values entered.

Viewing and managing transactions

All transactions are visible under Portfolio > Transactions. The tab has three sub-tabs:

Client Transactions — all transaction types except capital calls, showing client count, asset, type, amount, date, and currency.
Capital Calls — capital call transactions listed separately for tracking drawdowns and outstanding open commitments.
Requests — pending or submitted transaction requests awaiting processing.

Use the ⋯ menu on any row to access options such as deleting the transaction. Click Export to download the transaction list. To view transactions scoped to a specific asset, navigate to that asset's page and select the Ledger tab.